OntologySummit2008/OrganizingCommitteeMeeting 2008 04 21

= OntologySummit2008: Organizing Committee Conference Call - Monday 21-Apr-2008 =


 * This is the 10th conference call of the OntologySummit2008 organizing committee. The session is expected to be a ~1 Hour conference call.


 * URL for this page: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2008/OrganizingCommitteeMeeting_2008_04_21

Conference Call Details

 * Date: Monday, April 21, 2008
 * Start Time: 12:30am PDT / 3:30pm EDT / 19:30 UTC
 * ref: World Clock
 * Expected Call Duration: ~ 1.0 Hour
 * Dial-in Number:
 * from US: +1-605-475-8590 (South Dakota, USA)
 * Conference ID: "5823120#"
 * Direct call from from Skype: +990008275823120


 * Shared-screen support (VNC session), if applicable, will be started 5 minutes before the call at: http://vnc2.cim3.net:5800/
 * view-only password: "ontolog"


 * RSVP to [mailto:peter.yim@cim3.com peter.yim@cim3.com] appreciated. (Regrets only)

Attendees:

 * Attended:
 * PeterYim
 * KenBaclawski
 * BarrySmith
 * LeoObrst
 * SteveRay
 * MichelleRaymond
 * MarkMusen


 * Expecting:


 * Regrets:

Agenda Ideas

 * Steve: have KenBaclawski, who will be the point person for the Mon 4/28 "Demo Evening" to join us and talk about the arrangements for that segment
 * status review and action plans for the online discourse
 * draft communique preparation status
 * status review on how we are getting the word out
 * Peter: what are we expecting to cover at this Thursday's final summit F2F organizer/participant sync-up call - ConferenceCall_2008_04_24


 *  ... (please post your agenda ideas here; identify yourself for follow-up purposes)

Agenda & Proceedings
1. Meeting called to order:


 * KenBaclawski took the chair and welcomed everyone


 * PeterYim volunteered to take minutes of the meeting


 * review and adopt agenda


 * note that we have a hard stop at 1:30pm PDT / 4:30pm EDT as the Content Committee will be having their weekly call then. Which mean we have to finish this call in 1 hour or less.

2. Roll Call:


 * see above

3. Status / Discussion of developing issues:


 * Outstanding Issue Update: (from last call)
 * submit last year's communique to Applied Ontologies Journal [attn: MichaelGruninger, lead author]
 * Leo's input now with MichaelGruninger, once those change are done, Michael should just submit [Peter will send Michael a note.]


 * issues with registration - Deborah MG
 * Steve to send message out about late registration [attn: Peter to send action reminder to Steve]


 * Discussions:


 * status review of the online discourse
 * refer to content committee call proceedings
 * still need to get some of these thoughts into the summary pages ... Michelle will follow-up at the next call.
 * State-of-Art - work still outstanding
 * Architecture - work still outstanding
 * Quality-Gatekeeping - in great shape
 * Ontology-of-Ontologies - in progress


 * status review on the F2F-workshop planning and preparation
 * status of the F2F agenda - see: OntologySummit2008/OrganizingCommitteeMeeting_2008_04_21/FaceToFaceAgenda
 * Steve: we are now getting a bigger room (because of the bigger participation)
 * Steve will double check to ensure adequate power supply and wireless Internet access. [attn: Steve]
 * slides due tomorrow 4/22 (email to Michelle with copy to Peter) for final sync-up review on Thu 4/24


 * "Demo evening" - we will feature this as a casual evening event at the hotel on Mon 2008.04.28; participants can sign up to give demonstration of their current Ontology repository and registry work, or just spend the time to see those demos or network with other participants. NIST will pay for the room. No coffee or refreshment (as things stand.)
 * champion - besides Frank (who would have been ideal) ... let's try KenBaclawski who is also on the logistics committee -- Steve will contact Ken on this - Ken confirmed!
 * Peter will set up a wiki page that interested parties (who have a demo to make) could sign up on - Ken has this started already - see: OntologySummit2008_Demonstrations
 * KenBaclawski who will be the point person for the Mon 4/29 "Demo Evening" is joining us at this call to talk about the arrangements for that segment
 * anyone who has registered by Fri 4/25 will get time allocated to the projector - more like 5~10 minute slots; preference given to live demos rather than slide-demos;


 * Michelle / Peter: (ref. new rulings at NIST, coffee will not be served for the workshop; but people could buy themselves coffee at the cafeteria, which is close enough to the meeting venue) maybe we could get a sponsor to sponsor the coffee etc. <-- agreed that we'll try to conclude by this organizing committee call
 * decided we'll just have people buy their own coffee or refreshments from the cafeteria themselves (it will be just across the hall.)


 * Registration deadlines!
 * Steve: hotel (reduced rate rooms) cut-off Sun 2008.04.13; NIST pre-registration closes on Mon 2008.04.21
 * Steve will make a post to [ontolog-invitation] -- done!
 * Peter: multiple reminders have gone out to our mailing lists
 * Steve will reserve dinner (table of 20 at Ike Ban) for Monday


 * the OntologySummit2008_Communique
 * LeoObrst and MarkMusen were elected as our co-editors for the Communique and we'll look to them to get an outline and a draft out some time soon
 * please do draft work at: OntologySummit2008_Communique/Draft
 * Leo & Mark's communication to the content champions is out - see: http://ontolog.cim3.net/forum/ontology-summit/2008-04/msg00018.html
 * Leo: with luck, draft going out tomorrow, invite comments and input by Fri 4/25, and take those into a next level draft to go into the F2F workshop
 * Leo & Mark: still need a short summary from the content champions - Michelle to push for that in the content meeting
 * Peter: keeping the OOR-team effort at arms length from the summit communique
 * Leo: agree, we should not get bigged down by implementation details in the summit intellectual discourse - separating the science and the engineering
 * Michelle: who is the auidence
 * Leo: the world ... but we probably can't device one message to address everyone
 * Steve: for the broader audience, let's make sure we include something about "benefits"
 * Leo: useful to include pointer to last two year's communiques
 * Leo & Mark: please email input about the communique to us, and to the entire community, actually


 * status review on how we are getting the word out
 * Steve: see - http://interop.cim3.net/forum//ontology-summit-org/2008-04/msg00001.html
 * thanks to Leo, our announcement is now out (this morning) to a whole bunch of lists


 * what are we expecting to cover at this Thursday's final summit F2F organizer/participant sync-up call - ConferenceCall_2008_04_24
 * to answer questions and make sure our story ties together

5. New Issues:

6. Any Other Business:

7. Action items:

8. Schedule Next Meeting & Adjourn:


 * next meeting, the last before the face-to-face will be on Thu 2008.04.24 - ~1.5Hr. starting 10:30pm PDT / 1:30pm EDT
 * ref. 2008_04_24 - Thursday: meeting slot reserved for final Ontology Summit 2008 workshop preparation and sync-up (among all organizers and participants) - ConferenceCall_2008_04_24


 * Call adjourned at: 1:30 pm PDT

-- notes taken by: PeterYim / 2008.04.21-1:30pm PDT All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.