OntologySummit2013/GettingOrganized

= OntologySummit2013: Getting Organized =

This is a scratch workspace for the organization, coordination and planning of OntologySummit2013.

Theme: Ontology Evaluation Across the Ontology Lifecycle
8th in the series of a 3-month open annual event by and for the Ontology Community. This Summit is co-organized by Ontolog, NIST, NCOR, NCBO, IAOA & NCO_NITRD

ref. OntologySummit


 * [ ontology-summit-org ] message archives - http://interop.cim3.net/forum//ontology-summit-org/ (organizing committee members only)


 * Meeting Archives (organizing committee members only)

OntologySummit2013 Organizing Committee Meetings:

 * Organizing committee meeting-n.01 - Fri 2012.12.14
 * Organizing committee meeting-n.02 - Fri 2013.01.11
 * Organizing committee meeting-n.03 - Fri 2013.01.18
 * Organizing committee meeting-n.04 - Fri 2013.02.01
 * Organizing committee meeting-n.05 - Fri 2013.02.15
 * Organizing committee meeting-n.06 - Fri 2013.03.01
 * Organizing committee meeting-n.07 - Fri 2013.03.15
 * Organizing committee meeting-n.08 - Fri 2013.04.12

OntologySummit2013 Organizing Committee conference call n.08 - Fri 2013.04.12

 * The original Organizing Committee n.08 meeting of Fri 2013.03.29 was canceled (due to it being a holiday in some regions) and the agenda is postponed to Fri 2013.04.12. A few members did confer 'unofficially' to tackle the more urgent issues relating to plans for the symposium, though. ref.

Conference call details:


 * Date / Start time: Friday 2013.04.12 - starting 8:00am PDT / 11:00am EDT / 12:00noon ART / 5:00pm CEST / 4:00pm BST / 15:00 UTC
 * ref. world clock
 * Expected Duration: 1.5~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * ... [ backup nbr: (415) 671-4335 ]
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; and other invitees of the organizing committee.
 * Attended: MichaelGruninger (co-chair), MatthewWest (co-chair), PeterYim (scribe), AmandaVizedom, FabianNeuhaus, KenBaclawski, MarcelaVegetti, MatthewWest, MikeBennett, MikeDean, SteveRay, TerryLongstreth
 * Regrets: LeoObrst, MikeDenny, ToddSchneider, RamSriram, AliHashemi, MarcelaVegetti (will be 45~60 min. late) ...

Add your Agenda Ideas and anything you want discussed at this meeting below:


 * do a postmortem on our progress so far
 * check status on preparation on the next couple of sessions (our last ones)
 * Communique (s14) final draft review, and
 * (s15) symposium preparation & review
 * organizing support for the:
 * Survey
 * Hackathon-Clinics
 * getting the word out - PR
 * discuss and do progress review on
 * the Communique
 * (now that registration has opened) discuss program/agenda for
 * the Symposium, registration status
 * speaker invitation status, group dinner, other logistics

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 1:52:53 ; mp3 ; 12.92 MB )

[ edited chat transcript ] ... (raw chat transcript)

Important: Virtual sessions preparation routine, Master Calendar, Rules of Engagement


 * Opening, roll call, adopt agenda
 * see: list of attendees


 * postmortem on previous session(s)
 * session-10: Track-D-II, session-11: Hackathon_Clinics Launch; session-12: Synthesis-II; and session-13 Communique - first draft review
 * overall review on progress to date
 * very positive; great team this year
 * the Synthesis sessions were great
 * [action] track champions still need to put their summary work on their respective "track synthesis" pages
 * the extra couple of weeks this years worked well
 * Amanda: the hackathon work also helped the communique work


 * Status review - virtual panel sessions & plans
 * Communique (s14) final draft review, and
 * [action] Amanda: will try to put a draft up a little earlier so people can read through it first before the session
 * (s15) Apr-25 symposium preparation & review


 * Status review - Symposium details
 * venue now confirmed - day-1: Green Auditorium; day-2: Portrait Room
 * agenda is up - http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Symposium#nid3P64
 * Proposed respondent panel for first keynote: AldenDima, Vicky Lynn Karen, SteveRay
 * [action] Matthew will provide a guideline on that to the [ontology-summit-org] list for all the track champions
 * [action] MichaelGruninger will follow-up with Kent State University on sponsorship (coffee, ...? etc)


 * Organization, structure, ...
 * [outstanding] "Public Relations" - identify and appoint champions
 * [action] continue to identify a champion (attn: Michael, Matthew and All)


 * Status review - discourse on the [ontology-summit] list


 * Activities, support, ... (community-library, surveys, hackathon, clinics, etc.) -- particularly,
 * organizing support for the Survey
 * [action] need huge
 * organizing participation and expert consultation for the Hackathon-Clinics
 * [action] website team, take note on Amanda's comment ref. the point about the Lost Opportunity because of link lander: http://paper.li/egyrs/1323649457?edition_id=e7436890-973d-11e2-81d0-0025907210e8 (see chat-transcript)


 * Status review - Communique details


 * Status review - Advisors and co-sponsors


 * Any other business


 * Action items
 * ALL: please refer to the above ... especially item(s) labeled "action," "attn" or "{yourname}"


 * Next meeting, wrap-up
 * Meeting n.09 (last one before the symposium) - (tentative) Friday 2013.04.26 - 1.5~2.0 Hrs - starting 8:00am PDT / 11:00am EDT / 12:00pm ART / 5:00pm CEST / 4:00pm BST / 15:00 UTC - worldclock
 * we will communicate all other outstanding issues via email

session adjourned: 10:02 am PDT -- notes taken by: PeterYim / 2013.04.12-10:06 am PDT All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 Organizing Committee conference call n.07 - Fri 2013.03.15
Conference call details:


 * Date / Start time: Friday 2013.03.15 - starting 8:00am PDT / 11:00am EDT / 12:00pm ART / 4:00pm CET / 15:00 GMT/UTC
 * ref. world clock
 * Expected Duration: 1.5~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * ... [ backup nbr: (415) 671-4335 ]
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; and other invitees of the organizing committee.
 * Attended: MichaelGruninger (co-chair), MatthewWest (co-chair), PeterYim (scribe), AmandaVizedom, FabianNeuhaus, KenBaclawski, LeoObrst, MarcelaVegetti, MikeBennett, MikeDean, SteveRay, TerryLongstreth, ToddSchneider
 * Regrets: MichaelDenny, RamSriram, MarcelaVegetti (can only join 45 min. after start-time),


 * Add your Agenda Ideas and anything you want discussed at this meeting below:
 * do a postmortem on our progress so far
 * especially on the virtual sessions that we just had the last couple of weeks
 * check status on preparation on the next few virtual sessions
 * prepare ourselves for rolling out the
 * Survey
 * Website
 * Hackathon-Clinics
 * updates on progress in
 * developing the Communique
 * preparing for the Symposium

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 1:47:01 ; mp3 ; 12.25 MB )

[ edited chat transcript ] ... (raw chat-transcript)

Important: Virtual sessions preparation routine, Master Calendar, Rules of Engagement


 * Opening, roll call, adopt agenda
 * see: list of attendees


 * postmortem on previous session(s)
 * session-08: Track-A-II: "Intrinsic Aspects of Ontology Evaluation-II" (LeoObrst & SteveRay) - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_07
 * session-09: Track-C-II: "Ontology Development Methodologies for Reasoning Ontologies" (MikeBennett & MatthewWest) - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_14
 * overall review on progress to date, especially in regard to the communique


 * Status update and preparation for the roll out of the:
 * Survey [MikeDenny, KenBaclawski, PeterYim]
 * progress update: ... [MikeDenny]
 * see near-final survey form at: http://ontolog-02.cim3.net/wiki/OntologySummit2013_Survey_Prototype [KenBaclawski]
 * [action] all track champions will help make sure those who have been on their panels will indeed respond to the survey
 * Website [MarcelaVegetti, AliHashemi, KenBaclawski, PeterYim]
 * progress update: ... [MarcelaVegetti]
 * see: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Website_Development
 * see: ICOM-based ontology for summit website - http://ontolog-02.cim3.net/wiki/IcomOntology [KenBaclawski]
 * see developing website at: http://ontolog-02.cim3.net/wiki/OntologySummit2013 ; http://ontolog-02.cim3.net/wiki/Ontology2013Website_welcome_page_prototype ; http://ontolog-02.cim3.net/wiki/2013Team ;
 * solicitation for support by other champions of the organizing committee
 * [action] ...
 * Hackathon-Clinics [MikeDean, KenBaclawski, PeterYim]
 * progress update: ... [MikeDean]
 * see: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Hackathon_Clinics & http://ontolog.cim3.net/forum/ontology-summit/2013-03/msg00086.html
 * solicitation for support by other champions of the organizing committee
 * [action] meeting of Hackathon-Clinics contributors scheduled for Tue 2013.03.19 - (1.5-Hrs) starting: 9:00am PDT / 12:00pm EDT / 1:00pm ART / 5:00pm CET / 16:00 GMT/UTC (worldclock)
 * to select project, fix date/time for Hackathon-Clinics weekend(s)
 * Recommendations:
 * Expert Panel(s) - ?
 * Prizes / Panel of Judges - ??
 * solicitation for support by other champions of the organizing committee
 * [action]


 * updates on progress in :
 * developing the Communique
 * progress update: see discussion in chat-transcript
 * [action-Track-Champions] all track champions to turn in their draft track synthesis/write-ups (partially with keypoint in outline form acceptable) to Amanda & Fabian by Thu 2013.03.28 ... finalized write-up needed by the weekend right after the Apr-4 Synthesis-II session
 * preparing for the Symposium
 * progress update: see discussion in chat-transcript
 * [action]: Steve will communicate with RamSriram on this, and also on how we can get support from the NIST PR machine.


 * Status review - virtual panel sessions & plans
 * Thu 2013.03.21 - session-10 - Track-D: "Software Environments for Evaluating Ontologies -II" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_21
 * co-chairs: MichaelDenny & PeterYim
 * Session Title: "Software Environments for Evaluating Ontologies -II"
 * Session Plan / Abstract: done
 * Panelists / talk-titles: AdamPease, TillMossakowski, TaniaTudorache, MichelDumontier, KingsleyIdehen / all ready!
 * ... [action]
 * Thu 2013.03.28 - session-11 - Getting the "hackathon," "clinics" and related activities going - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_28
 * co-chairs: MikeDean, KenBaclawski & PeterYim
 * Session Title:
 * Session Plan / Abstract: Announce selected "hackathon" & "clinics" projects and dates; projects leads introduce brief s community on their projects and solicit support and participation
 * Question: would the Survey be out by then, or do we announce the release of the survey and solicit responses as well?
 * Panelists / talk-titles: Hackathon-Clinics champions; project leads; ...
 * ... [action]
 * Thu 2013.04.04 - session-12 - Synthesis-II - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_04_04
 * co-chairs: MichaelGruninger & MatthewWest
 * Session Title: "Synthesis-II"
 * Session Plan / Abstract: (proposed by Amanda and adopted) the Synthesis II session will be framed, even if implicitly, by the Communique outline -- have various champions provide discussion question that represent the points of synthesis they need to address but feel that they don't have enough input to synthesize.
 * Panelists / talk-titles: All concerned champions will be on the panel to present their respective piece (essentially the (draft) track synthesis submitted for the Communique on/before Mar-28)
 * ... [action]
 * Thu 2013.04.11 - session-13 - Communique-draft-review - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_04_11
 * co-chairs: AmandaVizedom & FabianNeuhaus
 * Session Plan / Abstract: ... (discuss) ...
 * ... [action]
 * Thu 2013.04.18 - session-14 - Communique-finalize - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_04_18
 * co-chairs: FabianNeuhaus & AmandaVizedom
 * Session Plan / Abstract:
 * ... [action]


 * Organization, structure, ...
 * [outstanding] "Public Relations" - identify and appoint champions
 * [action] continue to identify a champion (attn: Michael, Matthew and All)
 * SteveRay: I will contact RamSriram to see how we can get PR support from the NIST again this year
 * announcement - ppy: Pavithra K no longer on this committee (as a result of her inability to put in the time and effort earlier.)


 * Status review - discourse on the [ontology-summit] list
 * [action] ALL: need to direct/promote more content discussion on the lists


 * Status review - Advisors and co-sponsors ... (discussion deferred)


 * Any other business


 * Action items
 * ALL: please refer to the above ... especially item(s) labeled "action," "attn" or "{yourname}" ... in particular:
 * [action-Track-Champions] all track champions will help make sure those who have been on their panels will indeed respond to the survey
 * [action-Track-Champions] all track champions to turn in their draft track synthesis/write-ups (partially with keypoint in outline form acceptable) to Amanda & Fabian by Thu 2013.03.28 ... finalized write-up needed by the weekend right after the Apr-4 Synthesis-II session
 * [action-SteveRay-RamSriram-MikeDean]: we need to get started on Symposium registration. NIST registration website (remote attendees registration on wiki too) needs to be up ASAP. Steve will communicate with RamSriram on this, and also on how we can get support from the NIST PR machine.


 * Next meeting, wrap-up
 * Meeting n.08 - Friday 2013.03.29 - 1.5~2.0 Hrs - starting 8:00am PDT / 11:00am EDT / 12:00pm ART / 4:00pm CET / 15:00 GMT/UTC
 * we will communicate all other outstanding issues via email

session adjourned: 9:56 am PDT -- notes taken by: PeterYim / 2013.03.15-10:00 am PDT All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 Organizing Committee conference call n.06 - Fri 2013.03.01
Conference call details:


 * Date / Start time: Friday 2013.03.01 - starting 8:00am PST / 11:00am EST / 5:00pm CET / 16:00 GMT/UTC
 * ref. world clock
 * Expected Duration: 1.5~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * ... [ backup nbr: (415) 671-4335 ]
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; KenBaclawski (invited) and other invitees of the organizing committee.
 * Attended: MichaelGruninger (co-chair), MatthewWest (co-chair), PeterYim (scribe), AmandaVizedom, FabianNeuhaus, LeoObrst, MarcelaVegetti, MichaelGruninger, MikeDean, PavithraKenjige, TerryLongstreth, ToddSchneider
 * Regrets: MichaelDenny, KenBaclawski,


 * Add your Agenda Ideas and anything you want discussed at this meeting below:
 * do a postmortem, now that we have had the "Synthesis-I" session, align our thoughts and establish key direction and approach (tweaks as necessary) for the rest of the OntologySummit
 * review work-in-progress on MikeDenny and KenBaclawski's survey implementation; solicit support from all champions to get respondents
 * also: exposure/publication of 2012 survey work
 * accommodating panelists: NicolaGuarino, AldoGangemi, ... (who were unable to make their sessions last minute) ... EnricoMotta (on the NeOn work) too

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 1:35:40 ; mp3 ; 10.95 MB )

[ edited chat transcript ] (raw chat-transcript)

Important: Virtual sessions preparation routine, Master Calendar, Rules of Engagement


 * Opening, roll call, adopt agenda
 * see: list of attendees


 * postmortem on previous session(s)
 * session-06: Synthesis-I (MatthewWest & MichaelGruninger) - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_02_21
 * now that we have had the "Synthesis-I" session, align our thoughts and establish key direction and approach (tweaks as necessary) for the rest of the OntologySummit
 * session-07: Track-B-II (TerryLongstreth & ToddSchneider) - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_02_28


 * Status review - virtual panel sessions & plans
 * how can we engage (in the remaining sessions?) - NicolaGuarino, AldoGangemi, EnricoMotta, ...
 * Thu 2013.03.07 - session-08 - Track-A: "Intrinsic Aspects of Ontology Evaluation-II" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_07
 * co-chairs: LeoObrst & SteveRay
 * Session Title: finalized yet?
 * Session Plan / Abstract: still missing session abstract
 * Panelists / talk-titles: all available
 * ... [action]
 * Thu 2013.03.14 - session-09 - Track-C: "Building Ontologies to Meet Evaluation Criteria-II" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_14
 * co-chairs: MatthewWest & MikeBennett
 * Session Title: "Ontology Development Methodologies for Reasoning Ontologies"
 * Session Plan / Abstract: still missing
 * Panelists / talk-titles: candidate panelists - NicolaGuarino, AldoGangemi, EnricoMotta, JoanneLuciano
 * ... [action]
 * Thu 2013.03.21 - session-10 - Track-C: "Software Environments for Evaluating Ontologies - II" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_21
 * co-chairs: MichaelDenny & PeterYim
 * Session Title: "Software Environments for Evaluating Ontologies - II"
 * Session Plan / Abstract: TBA
 * Panelists / talk-titles: confirmed - AdamPease, TillMossakowski, TaniaTudorache, MichelDumontier, KingsleyIdehan+BernardVatant,
 * ... [action]
 * Thu 2013.03.28 - session-11 - "Getting the "hackathon," "clinics" and related activities going" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_28
 * co-chairs: MikeDean & PeterYim
 * Session Title: TBA
 * Session Plan / Abstract: A Run-down of the Proposed Projects; fine tune projects, teams and calendar for the Hackathon-Clinics activities
 * Panelists / talk-titles:
 * ... [action]


 * Status review - Symposium details ... discussion postponed (until RamSriram is at the call)


 * Organization, structure, ...
 * [outstanding] "Public Relations" - identify and appoint champions
 * [action] continue to identify a champion (attn: Michael, Matthew and All)
 * adding KenBaclawski to "hackathon-clinic" activities championship - [consensus] ALL: confirmed
 * cleaning up the organizing committee roster
 * [action] Peter will work with Pavithra offline to clarify her intent and role.
 * [action] Peter will clean-up the list under: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013#nid3J07 so that only real working members of the organizing committee are included there (co-organizer representatives will be move under "co-organizers")


 * Activities, support, ... (surveys, hackathon, clinics, website, etc.)
 * ref. Fri 2013.02.22 sub-team meeting proceedings at - http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Software_Environments_For_Evaluating_Ontologies_CommunityInput#nid3N8U
 * Survey:
 * had a productive meeting on Fri 2012.02.22 - http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Software_Environments_For_Evaluating_Ontologies_CommunityInput#nid3N8H
 * KenBaclawski: see survey prototype at - http://ontolog-02.cim3.net/wiki/Form:OntologySummit2013_Survey_Prototype
 * Hackathon, Ontology Clinics & Application Clinics:
 * there will be a "hackathon-clinic" proposal preparation meeting for those who are interested on Tue 2013.03.05 - see: http://ontolog.cim3.net/forum/ontology-summit/2013-02/msg00061.html & http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Software_Environments_For_Evaluating_Ontologies_CommunityInput#nid3NYL
 * Website:
 * had a productive meeting on Fri 2012.02.22 - http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Software_Environments_For_Evaluating_Ontologies_CommunityInput#nid3N8H
 * MarcelaVegetti has taken on the championship of the website development work, to be done on the OntologPSMW, with an initial target to mimic the look-and-feel of the 2012 OntologySummit public-facing website, but implemented on a SemanticWiki platform
 * MarcelaVegetti (2012.02.22): see my SMW prototype (scrn-shot) ... and the ontology I am using for this prototype
 * MarcelaVegetti (2012.03.01): I've started moving the website prototype to ontolog PSMW. I've created some properties and templates and pages. I've added some basic and simple style to the pages but there is a lot of work to do yet ... An example of how some pages look today http://ontolog-02.cim3.net/wiki/TrackA, http://ontolog-02.cim3.net/wiki/2013Team


 * Status review - discourse on the [ontology-summit] list
 * Michael: we need to channel some of the content discussions here to the [ontology-summit] list
 * [action] TerryLongstreth will work on getting some of the discussion at today's meeting onto the list


 * Status review - Communique
 * see FabianNeuhaus & AmandaVizedom's presentation and Communique outline: http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_02_21#nid3MTB
 * [consensus] FabianNeuhaus & AmandaVizedom's proposed outline adopted
 * [action] Amanda will post that outline onto the OntologySummit2013_Communique/Draft page


 * Status review - Advisors and co-sponsors
 * soliciting sponsors for "hackathon-clinic" awards/prizes ... anyone? suggestions?
 * possibilities - IAOA? KSU? [Michael to follow-up]


 * Any other business
 * exposure/publication of 2012 survey work [AmandaVizedom will follow-up]


 * Action items
 * ALL: please refer to the above ... especially item(s) labeled "action," "attn" or "{yourname}"


 * Next meeting, wrap-up
 * Meeting n.07 - Friday 2013.03.15 - 2-Hrs - starting 8:00am PST / 11:00am EST / 5:00pm CET / 16:00 GMT/UTC
 * we will communicate all other outstanding issues via email

session adjourned: 9:43 am PST -- notes taken by: PeterYim / 2013.03.01-10:07 am PST All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 Organizing Committee conference call n.05 - Fri 2013.02.15
Conference call details:


 * Date / Start time: Friday 2013.02.15 - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * ref. world clock
 * Expected Duration: ~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * ... [ backup nbr: (415) 671-4335 ]
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; and other invitees of the organizing committee ... invited: SimonSpero, KenBaclawski
 * Attended: MichaelGruninger (co-chair), PeterYim (scribe), AmandaVizedom, FabianNeuhaus, KenBaclawski, LeoObrst, SteveRay, TerryLongstreth
 * Regrets: MatthewWest, ToddSchneider, ...


 * Add your Agenda Ideas and anything you want discussed at this meeting below:
 * discuss and finalize on agenda for the Feb-21 session-06: "Synthesis-I; Communique Outline & Organizing the Hackathon-Clinics"
 * discussion: the 2012 & 2013 Surveys
 * ToddSchneider / 2013.02.13: One point that may need to be addressed is an omission Terry found in the summit's 'Description, Goals, and Objectives'. In the second paragraph, second sentence, "... the entire lifecycle of an ontology -- from requirements gathering and analysis, through to design and implementation.", there's no (explicit) mention of operations nor maintenance.  Could this be added?

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 1:57:16 ; mp3 ; 13.42 MB )

[ chat transcript ]

Important: Virtual sessions preparation routine, Master Calendar, Rules of Engagement


 * Opening, roll call, adopt agenda
 * see: list of attendees


 * postmortem on previous session(s)
 * session-04: Track-C-I (MatthewWest & MikeBennett) - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_02_07
 * huge turnout (55 people); good quality presentations; great input;
 * session-05: Track-D-I (PeterYim & MichaelDenny) - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_02_14
 * Peter: scope is intentionally wide (maybe wider than some people's expectation) (i) we are treating "ontology" in the sense of the "entire ontology spectrum", (ii) we do try to address the entire ontology lifecycle - from design to application, etc.
 * Steve / Amanda: co-champions should help thread the story, especially when the participants may have difficulty seeing why some material is in scope (e.g. the lead-up to the clinics effort.)


 * Status review - virtual panel sessions & plans
 * PeterYim: when sending in session plan, please advise co-chair and speaker ordering (otherwise, I will default to alphabetical order in my first draft, and await edits or advice to edit from anyone of the session co-chairs.
 * Thu 2013.02.21 - session-06 - Synthesis-I; Communique Outline & Organizing the Hackathon-Clinics - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_02_21
 * Chair: MatthewWest ... (MichaelGruninger will be on a plane at the time, and will not be there)
 * Session Title: Synthesis-I
 * Session Plan / Abstract: This is our 6th event, and we are a third of the way through the virtual sessions for the Summit. Each of the four tracks have hosted very exciting presentations that address the key Summit themes -- Intrinsic Aspects of Ontology Evaluation, Extrinsic Aspects of Ontology Evaluation, Building Ontologies to Meet Evaluation Criteria, and Software Environments for Evaluating Ontologies. ... In this session, we will focus on the synthesis of all of these ideas as input into an initial draft of the Summit Communique. We will also have a discussion on some new features of this year's Symposium -- a hackathon for ontology evaluation software support and the idea of ontology evaluation clinics for ontologies that people want evaluated.
 * Panelists / talk-titles:
 * MatthewWest & MichaelGruninger - "General Assessment & Fine-tuning of OntologySummit2013 Direction & Approach"
 * LeoObrst & SteveRay - "Track-A: Synthesis-1"
 * TerryLongstreth & ToddSchneider - "Track-B: Synthesis-1"
 * MatthewWest & MikeBennett - "Track-C: Synthesis-1"
 * MichaelDenny & PeterYim - "Track-D: Synthesis-1"
 * AmandaVizedom & FabianNeuhaus - "Approach to the OntologySummit2013 Communique"
 * MikeDean - "Approach to the "Hackathon" & "Clinics" Activities"
 * ... [action]
 * Thu 2013.02.28 - session-07 - Track-B: "Extrinsic Aspects of Ontology Evaluation-II" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_02_28
 * co-chairs: TerryLongstreth & ToddSchneider
 * Session Title:
 * Session Plan / Abstract:
 * Panelists / talk-titles:
 * ... [action]
 * Thu 2013.03.07 - session-08 - Track-A: "Intrinsic Aspects of Ontology Evaluation-II" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_07
 * co-chairs: LeoObrst & SteveRay
 * Session Title:
 * Session Plan / Abstract:
 * Panelists / talk-titles:
 * ... [action]
 * Thu 2013.03.14 - session-09 - Track-C: "Building Ontologies to Meet Evaluation Criteria-II" - preparation - http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2013_03_14
 * co-chairs: MatthewWest & MikeBennett
 * Session Title: "Ontology Development Methodologies for Reasoning Ontologies"
 * Session Plan / Abstract:
 * Panelists / talk-titles:
 * ... [action]


 * Organization, structure, ...
 * [outstanding] "Public Relations" - identify and appoint champions ... [discussion deferred]
 * [action] continue to identify a champion (attn: Michael, Matthew and All)
 * [outstanding] "website" team
 * [action] continue to identify a champion (attn: Michael, Matthew and All)
 * MarcelaVegetti volunteered to help in either the survey or the website work


 * Activities, support, ... (surveys, hackathon, clinics, etc.) ... Discussion:
 * Survey:
 * discussion on the 2013 survey
 * discussion on how to expose the 2012 survey work
 * survey subgroup will take the discussion offline - MikeDenny, KenBaclawski, SimonSpero, AmandaVizedom, MarcelaVegetti, PeterYim
 * Hackathon & Clinics:
 * How shall we proceed?
 * (planned) Timeline?
 * PeterYim: the sub-team had two meeting already - see under: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Software_Environments_For_Evaluating_Ontologies_CommunityInput#nid3MKW
 * PeterYim: the agreed plan is for MikeDean to announce, in session-06, a "call for Hackathon & Clinics projects"


 * Status review - discourse on the [ontology-summit] list
 * not a lot of action there; co-champions to moderate and encourage discourse on this platform


 * Status review - Symposium details ... [discussion deferred]


 * Status review - Advisors and co-sponsors ... [discussion deferred]


 * Any other business
 * ToddSchneider / 2013.02.13: One point that may need to be addressed is an omission Terry found in the summit's 'Description, Goals, and Objectives'. In the second paragraph, second sentence, "... the entire lifecycle of an ontology -- from requirements gathering and analysis, through to design and implementation.", there's no (explicit) mention of operations nor maintenance.  Could this be added?
 * MichaelGruninger: this relates back to the scope issue ... let's discuss this over the mailing list


 * Action items
 * ALL: please refer to the above ... especially item(s) labeled "action," "attn" or "{yourname}"


 * Next meeting, wrap-up
 * Meeting n.06 - Friday 2013.03.01 - 2-Hrs - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * we will communicate all other outstanding issues via email

session adjourned: 10.02 am PST -- notes taken by: PeterYim / 2013.02.15-10:08 am PST All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 Organizing Committee conference call n.04 - Fri 2013.02.01
Conference call details:


 * Date / Start time: Friday 2013.02.01 - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * ref. world clock
 * Expected Duration: ~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * ... [ backup nbr: (415) 671-4335 ]
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; and other invitees of the organizing committee.
 * Attended: MichaelGruninger (co-chair), MatthewWest (co-chair), PeterYim (scribe), AmandaVizedom, FabianNeuhaus, SteveRay, TerryLongstreth, ToddSchneider, MikeDean,
 * Regrets: LeoObrst, MikeBennett, JoanneLuciano,


 * Add your Agenda Ideas and anything you want discussed at this meeting below:
 * more discussion on Public Relations, identify and appoint champions
 * better define the vision and approach with respect to the "hackathon"
 * exploring the running of "ontology evaluation clinic(s)" -
 * (A) for Ontologies (established, and developing ones);
 * (B) for user community(ies) who has a real need to evaluate Ontologies that will be good for their ontology-driven application

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 1:53:04 ; mp3 ; 12.94 MB )

[ chat transcript ]

Important: Virtual sessions preparation routine, Master Calendar, Rules of Engagement


 * Opening, roll call, adopt agenda


 * Session-02 (Track-B:Extrinsic Aspects-I) & Session-03 (Track-A:Intrinsic Aspects-I) postmortem

Ontologies ontologies and will aim to identify the range of things a methodology needs to address in order for it to continue to develop consistently when there are potentially a large and distributed number of people involved in its development.
 * Ref. Master Calendar ... [attn: chairs - please update details below in-between meetings; and then highlight on mailing list and capture developing work and plans into the google-doc worksheet (to keep the entire team in sync)]
 * Thu 2013.02.07 - session-04 - Track-C: "Building Ontologies to Meet Evaluation Criteria - I" - preparation
 * co-chairs: MikeBennett & MatthewWest
 * Session Title: Ontology Development Methodologies for Delivering Quality - Integrating
 * Session Plan / Abstract: Ontologies broadly come in two types: 1. Those developed for integrating data from various sources. 2. Those developed to support reasoning applications. ... We are having one session devoted to each of these types, to try to identify what is important for them separately, and then to compare and see what the differences and similarities are for methodologies of these two types on the email exploder. ... This first session will look at methodologies for developing integrating
 * Panelists / talk-titles: BarrySmith (confirmed), ChrisPartridge (confirmed), AnatolyLevenchuk (confirmed), MikeBennett (confirmed),
 * ... [action] Amanda may have a suggestion to email Matthew too
 * Thu 2013.02.14 - session-05 - Track-D: "Software Environments for Evaluating Ontologies - I" - preparation
 * co-chairs: JoanneLuciano & PeterYim
 * Session Title:
 * Session Plan / Abstract: after intro MikeDenny will present on how we plan to survey the landscape on software environments, systems and tools that support Ontology Evaluation and make a solicitation for input; we will then showcase (probably) 3 major software environments for ontology that features Ontology Evaluation, and ask their stewards what they are doing by way of evaluating intrinsic aspects, extrinsic aspects, assuring quality across the lifecycle of the development (ontology or the ontology-driven application), major obstacles now, and their wish lists
 * Panelists / talk-titles: MichaelDenny (confirmed), COLORE (confirmed), ... candidates: someone from Protege+BioPortal; someone from Cyc; ... SUMO-sigmaKEE (AdamPease - confirmed for Mar-21), Topquadrant, Ontohub, OOR, SemanticWeb, LOD, ... SADI (http://sadiframework.org/), DERI, NeOn, Cambridge Semantics, RPI eScience Framework (if already implemented in a software environment), IPSNP (ChrisBaker - if already implemented in a software environment), ...
 * ... [action]
 * Thu 2013.02.21 - session-06 - Synthesis-I; proposed Communique Outline; exploring "hackathon" & "clinics" - preparation
 * co-chairs: MatthewWest & MichaelGruninger
 * Session Title:
 * Session Plan / Abstract:
 * Panelists / talk-titles:
 * ... [action]
 * Thu 2013.02.28 - session-07 - Track-B: "Extrinsic Aspects of Ontology Evaluation-II" - preparation
 * co-chairs: TerryLongstreth & ToddSchneider
 * Session Title:
 * Session Plan / Abstract:
 * Panelists / talk-titles:
 * ... [action]


 * Status review - discourse on the [ontology-summit] list ... [action-Track champions]
 * Track-A: {intrinsic-aspects} -
 * Track-B: {extrinsic-aspects} -
 * Track-C: {quality-methodology} -
 * Track-D: {software-environment} -
 * Hackathon: {hackathon} -
 * Community Library: {biblio} -
 * Communique: {communique} -
 * Symposium: {symposium} -
 * Public Relations: {pr} -
 * [Action] need track champions to be do the opening posts, if they haven't already, and be more provocative


 * Status review - Symposium details (esp. choice of rooms within NIST)
 * (for now) we have Green Auditorium for day-1; Portrait Room on day-2


 * Status review - Advisors and co-sponsors
 * Advisors: 2012-advisors retired; 2013-advisors invited (thanks, Leo & Matthew)
 * see: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013#nid3J0H
 * Co-sponsors:
 * the 2012 list of co-sponsors has been inherited to this year, and a solicitation (line) is posted
 * see: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013#nid3J0J
 * [action] Michael will make a solicitation


 * Organization, structure, ...
 * "Public Relations" - identify and appoint champions
 * [action] continue to identify a champion (attn: Michael, Matthew and All)
 * "website" team
 * [action] continue to identify a champion (attn: Michael, Matthew and All)


 * Activities, support, ...
 * Discussion: better define the vision and approach with respect to the "hackathon"
 * Discussion: exploring the running of "ontology evaluation clinic(s)"
 * (A) for Ontologies (established, and developing ones);
 * (B) for user community(ies) who has a real need to evaluate Ontologies that will be good for their ontology-driven application


 * Any other business


 * Action items
 * ALL: please refer to the above ... especially item(s) labeled "action," "attn" or "{yourname}"


 * Next meeting, wrap-up
 * Meeting n.05 - Friday 2013.02.15 - 2-Hrs - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * Matthew: I won't be able to make this one. ... Michael: I'll chair that call then.
 * we will communicate all other outstanding issues via email

session adjourned: 9:55 am PST -- notes taken by: PeterYim / 2013.02.01-9:56 am PST All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 Organizing Committee conference call n.03 - Fri 2013.01.18
Conference call details:


 * Date / Start time: Friday 2013.01.18 - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * ref. world clock
 * Expected Duration: ~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; and other invitees of the organizing committee.
 * Attended: MatthewWest (chair), AmandaVizedom, JoanneLuciano, MarcelaVegetti, MikeDean (on chat only), PavithraKenjige (not on chat), PeterYim (scribe), SteveRay, TerryLongstreth,
 * Regrets: RamSriram, LeoObrst, MikeDean, MichaelGruninger, MarcelaVegetti (will miss first hour), PavithraKenjige (first hour only),
 * Add your Agenda Ideas and anything you want discussed at this meeting below:
 * Launch Event postmortem
 * virtual session prep routine
 * Track teams (in addition to the track champions)?
 * Starting the discourse on the [ontology-summit] list
 * Symposium details (esp. venue within NIST) ... (defer discussion?)
 * Advisors and co-sponsors
 * Public Relations champ
 * "website" team?
 * Surveys (anyone? Amanda-Mike?) and support available

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 1:59:01 ; mp3 ; 13.62 MB )

[ chat transcript ]


 * Opening, roll call, adopt agenda


 * Launch Event postmortem


 * Virtual sessions preparation routine [attn: all session chairs]
 * Session Title, abstract and overall plan due 2 weeks before event date
 * speakers (75% confirmed or better) with bios & email contact, and their talk titles and abstract (need title if abstract comes slightly later, but need that by the announcement, hopefully), due 10 days before event date (dependancy: above input from session chairs)
 * session page and initial announcement up - 1 week before event
 * slides due 2 days before event
 * also, all tracks will use the google-doc worksheet (started by SteveRay) to capture their plans (especially on panelists invitations and status) to better coordinate speaker engagements


 * Ref. Master Calendar ... [attn: chairs - please update details below in-between meetings; and then highlight on mailing list]
 * Thu Jan-24 session - Track B virtual panel session-1 - preparation
 * co-chairs: ToddSchneider & TerryLongstreth
 * Session Title:
 * Panelists / talk-titles:
 * ... [action] Terry and Todd will send Peter details off-line after the meeting; and update above
 * Thu Jan-31 session - Track A virtual panel session-1 - preparation
 * co-chairs: LeoObrst & SteveRay
 * Session Title:
 * Panelists / talk-titles:
 * ... ref. Steve's google-doc ... [action] Steve will help expand the google-doc for all track
 * Thu Feb-7 session - Track C virtual panel session-1 - preparation
 * co-chairs: MikeBennett & MatthewWest
 * Session Title:
 * Panelists / talk-titles:
 * ... [action] Matthew: will get started on soon; Joanne will communicate with Mike & Matthew offline
 * Feb-14 session - Track D virtual panel session-1 - preparation
 * co-chairs: JoanneLuciano & PeterYim
 * Session Title:
 * Panelists / talk-titles:
 * ... Matthew: need to get started asap, as this track covers territory that is non-traditional (not tried in previous summits) [action: Joanne & Peter]


 * Starting the discourse on the [ontology-summit] list ... [action-Track champions] All tracks to make an opening post over this weekend
 * need opening posts from the champions
 * please prefix the subject line
 * track champions to moderate the list discussion, and will synthesize the outcome later
 * discussion that are not focused on the theme of this summit (but is ontology-related) should be deferred to the [ ontolog-forum ] mailing list


 * Symposium details (esp. choice of rooms within NIST) ... (defer discussion to email or until Ram and Mike can be in the meeting)
 * [action] Steve will be at NIST next week, and can work with Ram on this a bit more


 * Advisors and co-sponsors
 * review and adopt proposal from FabianNeuhaus & PeterYim - Matthew & All: confirmed
 * ref. http://interop.cim3.net/forum//ontology-summit-org/2013-01/msg00017.html & OntologySummit_AdvisoryCommittee
 * need to retire our 2012 advisors (LeoObrst & NicolaGuarino) and invite our 2013 advisors (MichaelGruninger & MatthewWest) ... [action: LeoObrst & MatthewWest]
 * need to write current co-sponsors and tell them we expect their continued support unless they opt out, and solicit new sponsors (MichaelGruninger & MatthewWest) ... [action: MatthewWest ... PeterYim setup a new mailing list for this]


 * Organization, structure, ...
 * discussion: track teams (in addition to the track champions)
 * Track-D candidates: KenBaclawski, TillMossakowski, HaroldSolbrig, TaniaTudorache, ... AnatolyLevenchuk, DavidLeal,(bugzilla, github, ITIL-iso-process - in the context of ontology), ... MichaelDenny,
 * Public Relations champ
 * Joanne: maybe getting sponsorship from people already using ontologies and semantic technology, that would help PR (maybe riding on their PR engines)
 * [action] JoanneLuciano will get the PR work started ... will start by writing to commercial sponsors (expanding on Matthew's solicitation to sponsors) ... also looking for someone else to take over the PR championship
 * need a "website" team (?) ... plan is to do this on purple semantic mediawiki (psmw)) this year


 * Activities, support, ...
 * Surveys (anyone? Amanda-Mike?) and support available
 * Matthew and Mike will consider dusting off last year's survey and use it this year
 * Joanne will consider doing a survey too ... not decided
 * Peter: please decided soon, so we can have a roll-out plan ... this has to come out early in the game (we probably won't get a lot of response if it is rolled out late)
 * "Hackathon" ... what's on people's minds ... (discussion deferred)


 * Any other business
 * Amanda and Terry aren't getting delivery from the [ontology-summit-org] list [action: PeterYim to follow-up]


 * Action items
 * ALL: please refer to the above ... especially item(s) labeled "action," "attn" or "{yourname}"


 * Next meeting, wrap-up
 * can we go on an alternate week meeting routine yet? ... Matthew: Yes
 * use of the same Friday meeting slot by the tracks and champions for their own organizational activities (one team can use the conference bridge ... coordinate with PeterYim if you need that)
 * Meeting n.04 - Friday 2013.02.01 - 2.0-Hrs - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * we will communicate all other outstanding issues via the [ontology-summit-org] email list

session adjourned: 10:05 am PST -- notes taken by: PeterYim / 2013.01.18-10:06am PST All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 Organizing Committee conference call n.02 - Fri 2013.01.11
Conference call details:


 * Date / Start time: Friday 2013.01.11 - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * ref. world clock
 * Expected Duration: ~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; and other invitees of the organizing committee.
 * Attended: MichaelGruninger (co-chair), MatthewWest (co-chair), FabianNeuhaus, LeoObrst, MarcelaVegetti, MikeBennett, MikeDean, PeterYim, RamSriram, SteveRay, TerryLongstreth, ToddSchneider
 * Regrets: JoanneLuciano


 * Add your Agenda Ideas and anything you want discussed at this meeting below:

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 2:00:59 ; mp3 ; 13.85 MB )

[ chat transcript ]


 * Opening, roll call, adopt agenda


 * Finalizing symposium date(s) - May 2 & 3 (Thu & Fri)? (alternates are: Apr 15-16 or May 28 & 29)
 * issue: there is a 1:00~3:30pm time on May 2 when the Portrait Room is occupied by another group
 * All: it makes more sense to try to make creative use of the "problematic" hour-and-a-half (after lunch), than to locate the symposium in another room (like AML) where security is stricter.
 * consensus: Ram will reserve May 2 & 3 and we will confirm via email again, so we can announce these dates during the launch event properly


 * Aligning Track, Symposium and Overall Missions and Approaches ... ref.
 * Summit: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013#nid3IZE
 * Track-A: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Intrinsic_Aspects_Of_Ontology_Evaluation_Synthesis
 * Track-B: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Extrinsic_Aspects_Of_Ontology_Evaluation_Synthesis
 * Track-C: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Building_Ontologies_To_Meet_Evaluation_Criteria_Synthesis
 * Track-D: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologySummit2013_Software_Environments_For_Evaluating_Ontologies_Synthesis
 * Michael & Matthew: the Mission Statements from the four tracks look good
 * Symposium: ... MikeDean & RamSriram will have a "mission statement" ready before the Jan-17 Launch Event


 * Thu 2013.01.17 Launch Event - preparation
 * co-organizer openings - LeoObrst (Ontolog); RamSriram (NIST); Fabian will talk to BarrySmith & confirm (NCOR); Michael will talk to MarkMusen & confirm (NCOR); MichaelGruninger (IAOA); Peter will talk to GeorgeStrawn & confirm (NCO_NITRD)
 * Briefing from the General Co-chairs
 * Missions and Calls from the Track co-champions
 * Briefing on the [[OntologySummit2013] Ontology Summit Community Library] (hosted on Zotero) (AmandaVizedom) ... Leo will notify Amanda
 * Briefing from the Communique co-lead editors
 * Briefing from the Symposium co-chairs
 * Briefing from the OntologySummit Public Relations champion
 * Briefing on Administrivia / Logistics (PeterYim)
 * open discussion
 * announcements: next two virtual panel sessions: Thu Jan-24 & Jan-31; call-for-co-sponsors; call-to-action!


 * Thu Jan-24 session - Track B virtual panel session-1 - preparation
 * co-chairs: ToddSchneider & TerryLongstreth
 * panelists:
 * candidates: MeganKatsumi, JoanneLuciano, AmandaVizedom, DavidHay, EricChan, MichaelGruninger, JenniferWilliams, AmandaHicks


 * Thu Jan-31 session - Track A virtual panel session-1 - preparation
 * co-chairs: LeoObrst & SteveRay
 * panelists: (confirmed) NicolaGuarino, (confirmed-no) ChrisWelty; (invited) BillAndersen, DennyVrandecic, ; (candidates) Maria Poveda (of OOPS), ...


 * Master calendar:
 * Thu 2012.12.13 - (Pre-Launch) Community Brainstorm
 * Thu 2013.01.17 - Launch Event
 * Thu 2013.01.24 - session-02 - Track-B virtual panel session
 * Thu 2013.01.31 - session-03 - Track-A
 * Thu 2013.02.07 - session-04 - Track-C (candidate panelists: BarrySmith, David Sutherland, JoanneLuciano (on GOEF), a 4D ontology, ...)
 * Thu 2013.02.14 - session-05 - Track-D
 * Thu 2013.02.21 - session-06 - "Synthesis-I; Communique Outline & Organizing the Hackathon-Clinics"
 * Thu 2013.02.28 - session-07 - Track-B-II
 * Thu 2013.03.07 - session-08 - Track-A-II
 * Thu 2013.03.14 - session-09 - Track-C-II
 * Thu 2013.03.21 - session-10 - Track-D-II
 * Thu 2013.03.28 - session-11 - Getting the "hackathon," "clinics" and related activities going
 * Thu 2013.04.04 - session-12 - Synthesis-II
 * Thu 2013.04.11 - session-13 - Communique-draft-review
 * Thu 2013.04.18 - session-14 - Communique-finalize
 * Thu 2013.04.25 - session-15 - pre-symposium prep
 * Thu & Fri 2013.05.02 & 03 - Symposium (F2F)
 * Thu 2013.05.16 - Postmortem (tentative)


 * Co-sponsors, Advisors, etc.
 * Fabian and Peter will work on revamping the Advisory Committee
 * Co-sponsors - we will inherit from last year's list and make a call during the launch event (MichaelGruninger)


 * Any other business
 * FabianNeuhaus suggested that the organizers to not talk about their organizations during the Launch Event, but why the subject is important and interesting for their respective community or from their respective vantage point.
 * MichaelGruninger will try to enlist AliHashemi again to be our Public Relations champion this year again (also ask him if he wants a co-champion)
 * Peter: suggest that we should consider updating and re-using the survey developed last year by AmandaVizedom, MikeBennett and SimonSpero


 * Action items
 * [All presenter on the Jan-17 Launch Event] slides due end-of-day Tue Jan-15. Please email slides to the co-chairs and PeterYim. Slides to be in pdf and with all slides numbered; population of metadata too, if you please.
 * [RamSriram] - confirm symposium date & venue - Thu & Fri 2013.05.02 & 03, NIST, Gaithersburg, Portrait Room (except for 13:00~15:30 on May-2)
 * [MikeDean & RamSriram] - craft and share "mission statement" for the symposium - ready before the Jan-17 Launch
 * [MichaelGruninger] contact AliHashemi to recruit him as Public Relations champion again this year, and ask if he wants a co-champion too
 * [FabianNeuhaus & PeterYim] assess the revamping of the Advisory Committee; make recommendations to the committee
 * [PeterYim] to send reminder to GeorgeStrawn about his commitment to make a 5-min opening address (along with other co-organizer leadership) at the Jan-17 Launch Event. It is suggested for the organizers to not talk about their organizations, but more on why the subject is important and interesting for their respective community or from their respective vantage point (same for Michael & Fabian, below.)
 * [MichaelGruninger] to send reminder to MarkMusen about his commitment to make a 5-min opening address (along with other co-organizer leadership) at the Jan-17 Launch Event. Also, try to get NCBO to actively contribute this year (please have someone on the organizing committee too.)
 * [FabianNeuhaus] to send reminder to BarrySmith about his commitment to make a 5-min opening address (along with other co-organizer leadership) at the Jan-17 Launch Event; or identify who will be speaking in Barry's place if Barry is not available.
 * [LeoObrst] send reminder to AmandaVizedom about her presentation with Co-Lead Communique Editor at the Jan-17 Launch Event; and that we also request that she gives a brief on the [[OntologySummit2013] Ontology Summit Community Library] (hosted on Zotero)
 * [AmandaVizedom, MikeBennett, SimonSpero] consider updating and re-using the survey developed last year for this Summit
 * [ToddSchneider & TerryLongstreth] to tie down the Jan-24 session plan ASAP ... please communicate session details to the rest of the committee, but at the least, to general chairs and PeterYim no later than Jan-16.
 * [LeoObrst & SteveRay] to tie down the Jan-31 session plan by the next meeting (Jan-18) ... please communicate session details to the rest of the committee, but at the least, to general chairs and PeterYim by then.


 * Next meeting, wrap-up
 * Meeting n.03 - Friday 2013.01.18 - 1.5-Hrs - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * we will communicate all other outstanding issues via email

session adjourned: 10:04 am PST -- notes taken by: PeterYim / 2013.01.11-10:13am PST All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 First Organizing Committee conference call - Fri 2012.12.14
Conference call details:


 * Date / Start time: Friday 2012.12.14 - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * ref. world clock
 * Expected Duration: ~2.0 Hrs.
 * Dial-in:
 * Phone (US): +1 (206) 402-0100 ... (long distance cost may apply)
 * Skype: joinconference ... (generally free-of-charge, when connecting from your computer)
 * when prompted enter PIN: 141184#
 * Chat-room: http://webconf.soaphub.org/conf/room/ontology-summit-org
 * Expecting: all who are on the [ontology-summit-org] list; and other invitees of the organizing committee. Observers welcome.
 * if you want to get involved, and is volunteering to help (and have not had a chance to do so at earlier sessions,) please email the general co-chairs: ,  with a copy to  ASAP, as the organizing committee is being formed now! While we welcome observers at this first call,there will be no observers on this committee or future meetings (observers are welcome to follow our progress from the notes on this wiki), volunteers for this organizing committee are expected to be making fairly serious commitments in terms of time and effort, while the Summit is in session (Jan~Apr, 2013.)
 * Attended: MichaelGruninger (co-chair), MatthewWest (co-chair), AmandaVizedom, FabianNeuhaus, JoanneLuciano, LeoObrst, MarcelaVegetti, PeterYim, SteveRay, TerryLongstreth, ToddSchneider, PavithraKenjige, AsmaMinyaoui
 * Regrets: MikeBennett, ...


 * Add your Agenda Ideas and anything you want discussed at this meeting below:

Agenda & Proceedings:
[ Audio archives of the meeting ]. ( 2:17:33 ; mp3 ; 15.74MB )

[ chat transcript ]


 * Opening, roll call, adopt agenda, quick self-intros.
 * also: basics, logistics and some ground rules of engagement


 * Identify General Co-Chairs, Symposium Co-Chairs, Communique Co-lead Editors (10~15 min.)
 * General Co-Chairs: MichaelGruninger & MatthewWest (confirmed)
 * Symposium Co-Chairs: RamSriram & (to be discussed later in the meeting)
 * Communique Co-lead Editors: FabianNeuhaus & AmandaVizedom


 * Review and adopt Summit description, goals and objectives (10~15 min.)
 * ALL: adopted


 * AmandaVizedom offered a CMAP of some of the ongoing discussion - see:
 * (open) - http://ontolog.cim3.net/file/work/OntologySummit2013/2012-12-13_OntologySummit2013-pre-launch/wip/Key-Concepts-and-Relationships-for-OntologySummit2013--AmandaVizedom_20121214a.html
 * (organizing committee only) - http://interop.cim3.net/file/work/ontology-summit-org/OntologySummit2013/meetings/Key-Concepts-and-Relationships-for-OntologySummit2013--AmandaVizedom_20121214a.html


 * Confirming Tracks structure and Track Titles:
 * Track A: "Intrinsic aspects"
 * scope: Dimensions of evaluation, methods, criteria, properties to measure
 * Track B: "Extrinsic aspects of Ontology Evaluation"
 * scope: Requirements, evaluation framework, application domains, how evaluation helps
 * Track C: "Building ontologies to meet evaluation criteria"
 * Track D: "Software Environments for Evaluating Ontologies"


 * Identify Track Champions, Lead Editors, and other pertinent leads and champions
 * Track A: "Intrinsic aspects of Ontology Evaluation" - LeoObrst & SteveRay
 * also: MarcelaVegetti
 * Track B: "Extrinsic aspects of Ontology Evaluation" - ToddSchneider & TerryLongstreth
 * also: PavithraKenjige
 * Track C: "Building ontologies to meet evaluation criteria" - MatthewWest & MikeBennett
 * Track D: "Software Environments for Evaluating Ontologies" - JoanneLuciano & PeterYim
 * also: possibly TillMossakowski, SimonSpero
 * anyone else we should really engage!?
 * anyone else we should really engage!?


 * Identify Deliverables for each of the track chairs (as well as overall summit) ... discussion deferred


 * prep for the Jan-17 Launch Event - review agenda and tasks
 * developing session page at: ConferenceCall_2013_01_17
 * draft agenda:
 * Intro - General Co-chairs
 * Opening - 5 min. each from the leads of each of the 6 co-organizers
 * Introducing/describing OntologySummit2013 as we are planning it - General Co-chairs
 * (specifically: define as much as we can, the weekly virtual events and the Symposium date)
 * Tracks and what are we expecting - 5 min. from each of the Track co-champions
 * Q&A and open discussion
 * Wrap-up, Announcements, Whats next  - General Co-chairs
 * how shall we best get the word out?


 * thoughts/prep on Jan-24 and Jan-31 virtual sessions (so that we can start preparing, inviting panelists for these first three virtual sessions) ...
 * Thu Jan-24 session - Track B - co-chairs: ToddSchneider & TerryLongstreth (will start prep)
 * Thu Jan-31 session - Track A - co-chairs: LeoObrst & SteveRay (will start prep)
 * Thu Feb-7: (candidate:) ... identify topic
 * Thu Feb-14: (candidate:) ... identify topic
 * Thu Feb-21: (candidate:) ... identify topic


 * Action items, next meeting, wrap-up
 * Meeting n.02 - Friday 2013.01.11 - 2-Hrs - starting 8:00am PST / 11:00am EST / 5:00pm CET / 4:00pm GMT/UTC
 * we will communicate all other outstanding issues via email

session adjourned: 10:20am PST -- notes taken by: PeterYim / 2012.12.14-11:54am PST All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.

OntologySummit2013 Organizing Committee: basics, logistics and some ground rules of engagement

 * we are here to get things organized; to frame, coordinate and discuss how we can facilitate the discourse, with an aim towards getting the best outcome from the Summit season; optimizing that against the goals and objectives laid out for this year's summit theme - i.e. OntologySummit2013: "Ontology Evaluation Across the Ontology Lifecycle"
 * make distinction between your "organizer" role and your "content expert" role, both are important - at the ontology-summit-org committee, you are wearing the "organizer" hat; please segregate that from your "content expert" hat (which most of us will also also wear, say, when it comes to rolling out the content that you are championing.)
 * no (read: try to absolutely minimize) "content discussions" at the organizing committee meetings, please. We are here to do the meta-discussion on how to frame, coordinate and facilitate the discourse, and discuss "how" to produce an optimal outcome; the content discussions should be done via posting to the [ontology-summit] list, dedicated wiki "content pages" and at the Thursday virtual panel sessions.


 * try to provide a quick turn-around on email exchanges. A 4-hour turn-around window would be a good target. A 1 working day (8-Hr) or 24-elapse time response limit is appreciated from everyone (if you don't have a full response, at least provide an acknowledgment and an ETA for the full answer.)
 * past that limit, people might just choose to call or forge ahead if the response is still missing after that
 * try to provide alternate means of contact (e.g. mobile phone number) to people you are collaborating closely with


 * for continuity, please try to be at all sessions (or at least your fellow co-champion is there, if you have a pair/team partner)
 * all organizing committee members are committed to not missing more than 2 organizing committee meetings or community sessions; excessive unexcused absence may be cause for (or indicative of) withdrawal from the committee.


 * since things are so interrelated, please always discuss/transact on the mailing list, so that everyone is kept posted
 * use proper subject line, and prefix in square brackets to help discern topics


 * to allow us to freely speak our minds (without getting those utterances caught by search engine crawlers and the like) the [ontology-summit-org] message archives and shared-file workspace are password protected. You should have been informed of the role-based access credentials already if you are an organizing committee member. In case you missed them, please contact . ... by the way, please do not share those credentials with others.


 * Being able to have read and write access to the mailing list messages are crucial. In case you have trouble with that, please contact  asap.
 * if you are new on the list, it might help if you check you spam folders first, because the distributed messages may inadvertently be caught by your spam filter.
 * please provide  with aliases (if you might post from them); multiple subscription addresses too.


 * note that the meetings will be recorded and contributions are subject to our nominal IPR Policy